Washington Transcription Services

Finding accurate and quick transcription services in Washington shouldn’t be complicated. Rev makes it simple. 

Just upload your audio or video, choose your service (AI/human transcription, AI/human captions, subtitles), and get your file back in minutes. Rev serves individuals and organizations across Washington, from Seattle and Tacoma to Spokane, Bellingham, and every city in between.

Dot pattern map of Washington state in gradient purple to blue colors on black background.

Washington Offerings

Rev offers three core services to Washington clients: transcription, captions, and global subtitles. Each is available through AI for speed, or with human review when accuracy is essential. 
All three services run on the same secure, HIPAA- and CJIS-compliant platform — so your files stay protected no matter what you need them for.
Note: HIPAA is available for unlimited plans only.

Human + AI Transcription

Looking for transcription services? Rev has been building our ASR engine since 2010, and it’s been proven to be more accurate than Google, Amazon, and Otter on difficult audio. 

We offer both AI transcription and human-created transcription services. When you need fast turnarounds, choose our AI transcription option for 96%+ accuracy delivered in minutes.
For more complex audio or topics, choose human for 99%+ accuracy even on tricky jargon.

Washington's legal and public-sector teams use Rev because the output holds up when it matters: court filings, records requests, and even official proceedings.
Cost: $0.25/min for AI transcription, $1.99/min for human transcription, with subscription plans starting at $25.49/month.

Human + AI Captions

Captions are no longer optional for Washington organizations that publish video. Federal law, including the ADA, Section 508, and WCAG 2.1 guidelines, requires accessible video for government agencies, universities, and businesses. 

To meet these guidelines in a speedy fashion, consider Rev. Our AI captions are ready in minutes, and our human captions meet the accuracy standards that compliance and legal teams require. Both options sync to your video and support the most common file formats.

If you're a Washington state agency or institution working toward ADA Title II compliance deadlines, Rev makes it straightforward to get your video library captioned accurately and on time.
Cost: $0.25/min for AI captions, $1.99/min for human captions, with subscription plans starting at $25.49/month.

Global Subtitles

Washington is one of the most linguistically diverse states in the country. The Seattle metro area alone has communities that speak Spanish, Vietnamese, Chinese, Korean, and Tagalog, along with dozens of other languages. If your content needs to reach those audiences, Rev global subtitles make it possible.

Rev translates your transcripts and captions into the languages your audience uses. And given the wide range of languages spoken in The Evergreen State, you’re missing out on a huge audience if you aren’t translating your content into multiple languages.
Cost:  $6.49-$15.99/min for global subtitles (pricing dependent on language needs), with subscription plans starting at $25.49/month.

Washington Cities We Service

Rev offers transcription services in Washington to anyone, anywhere in the state. Upload from wherever you are — we handle the rest. Below are just some of the cities we serve, though keep in mind all of Washington's zip codes are under our umbrella.
Aberdeen
Anacortes
Arlington
Artondale
Auburn
Bainbridge Island
Battle Ground
Bellevue
Bellingham
Bonney Lake
Bothell
Bothell East
Bothell West
Bremerton
Bryn Mawr-Skyway
Burien
Camano
Camas
Centralia
Cottage Lake
Covington
Des Moines
East Wenatchee
Eastmont
Edgewood
Edmonds
Ellensburg
Everett
Fairwood
Federal Way
Ferndale
Five Corners
Fort Lewis
Frederickson
Graham
Hazel Dell
Issaquah
Kenmore
Kennewick
Kent
Kirkland
Lacey
Lake Stevens
Lake Stickney
Lakeland North
Lakewood
Liberty Lake
Longview
Lynden
Lynnwood
Maple Valley
Martha Lake
Marysville
Mercer Island
Mill Creek
Mill Creek East
Monroe
Moses Lake
Mount Vernon
Mountlake Terrace
Mukilteo
North Lynnwood
Oak Harbor
Olympia
Orchards
Parkland
Pasco
Port Angeles
Port Orchard
Pullman
Puyallup
Redmond
Renton
Richland
Ridgefield
Salmon Creek
Sammamish
SeaTac
Seattle
Shoreline
Silver Firs
Silverdale
South Hill
Spanaway
Spokane
Spokane Valley
Sunnyside
Tacoma
Tukwila
Tumwater
Union Hill-Novelty Hill
University Place
Vancouver
Walla Walla
Washougal
Wenatchee
West Richland
White Center
Woodinville
Yakima
Load More

How Washington Uses Rev

From King County courtrooms to Washington State University research labs, Rev customers across the state use accurate transcription to move faster and work smarter. Here is how four of Washington's key industries put Rev to work.

Legal Transcription Services In Washington

Washington's defense attorneys, prosecutors, and investigators use Rev to process depositions, hearings, police interviews, and evidence recordings. Transcripts that might otherwise take an in-house transcriptionist two weeks to turn around come back from Rev in minutes. That speed changes case preparation, since teams spend less time waiting and more time analyzing.

But Rev is more than just a transcription platform. Our investigative intelligence platform allows law firms to upload files in a variety of formats and analyze them in bulk. Ask your files questions, easily identify key moments, and clip and share quotes in an instant.

Rev is also CJIS, SOC 2 Type II, and HIPAA-compliant, so attorney-client privilege always stays intact.

Medical Transcription

Washington hospitals, clinics, and telehealth providers use Rev to document patient consultations, clinical recordings, and care team meetings. Medical transcription has two non-negotiable requirements: accurate terminology and strict data security. Rev delivers both.

AI transcription handles complex medical language well, and human review is available when documentation needs to be exact. All medical transcription is fully HIPAA compliant, and recordings are encrypted from upload through delivery. 

And one bonus: Washington healthcare providers can also use Rev captions to meet ADA accessibility requirements for patient-facing video content.

Business Transcription

Business teams across the state can use Rev to transcribe earnings calls, board meetings, sales conversations, HR interviews, and training sessions. Transcribed meetings are searchable and easy to distribute — no one has to take notes or scrub through a recording to find what was said.

Business transcription through Rev is fast and affordable, and our subscription plans work well for teams with consistently high volume. Plus, all business data is handled with enterprise-grade security, so sensitive business conversations stay private.

Education + Research Transcription

The University of Washington and Washington State University are among the institutions that have set strong examples for accessible digital content across the state (the DO-IT program being one of many examples). 

If you’re looking to meet that same standard, Rev can help you transcribe lectures, focus groups, interviews, and recorded study sessions. Many researchers find that transcription dramatically speeds up qualitative analysis — instead of replaying audio, teams can simply search and annotate text directly in the platform.

Washington Laws You Should Know

If you record, transcribe, or caption audio or video in Washington, a few key laws apply. Rev keeps your files secure — but knowing what you are legally allowed to record is your responsibility. Here is what you need to know.

Washington Is A Two-Party Consent State

Under RCW 9.73.030, recording a private phone call, in-person conversation, or electronic communication without consent from all parties is a crime under Washington law. You must get everyone's agreement before recording, or announce clearly that a recording is taking place before it begins.

ADA Captioning Requirements

For Washington Government Entities. Under the DOJ's updated ADA Title II rule, Washington state and local government entities must make digital video content accessible.

Washington State Web Accessibility Policy

Under Standard 188, all Washington state offices and their websites must be Section 508 compliant, which includes providing transcripts and captions for audio and video.

HIPAA Compliance

Healthcare providers transcribing patient interactions or clinical recordings must comply with HIPAA data privacy requirements. Rev is fully HIPAA compliant and provides business associate agreements (BAAs) for covered entities.

Note: This section is for general informational purposes only and is not legal advice. Consult an attorney for guidance specific to your situation.

Rev Reviews

More than one million users trust Rev for all their speech-to-text and investigative intelligence needs. Here's what a few of them have to say:
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“I appreciate how easy it is to break down videos, the helpful summaries provided, and the speed at which videos are processed.”
-Michele P.
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-Michele P.
Paralegal
-Michele P.
Paralegal
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“I”m a criminal defense attorney. Going through evidence is a big part of my job. When the DA provides me with Body Worn Camera footage from the police I can upload that into Rev and get a transcript in minutes. I can then have a conversation with Rev about the transcript. It has cut down on my processing time immensely. I can that time elsewhere, whether it be for other work projects or personal things.”
-Brian A.
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-Brian A.
Attorney
-Brian A.
Attorney
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“Rev has substantially reduced my time in evaluating cases and preparing for trial. Being able to have time stamped videos in minutes that are accurate and not have to spend 3 hours doing it myself is a game changer. Also, the Insights are extremely helpful to summarize the case evidence for the client and just copy and paste to them. Every attorney NEEDS this!!!
-Amanda W.
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-Amanda W.
Attorney
-Amanda W.
Attorney
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“Ease of use, new Beta "Rev Insights" amazing I spent a whole day at a Government forum on Water Regulation Failures Impacting River Systems, the insight Rev provided was exemplary. Customer support in the early learning curve was out of this World with around the World call centres, from here in Australia, I was lucky enough to get an amazing man from South Africa and the follow up email, was my Bible till I learnt the ropes”
-Anonymous
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-Anonymous
Legal Services
-Anonymous
Legal Services
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“Rev is user friendly and generates accurate information. The transcription is quick and easy and allows for unlimited transcriptions.”
– Anonymous
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– Anonymous
Law Enforcement
– Anonymous
Law Enforcement
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“I work as a paralegal and the Rev AI transcription feature has been SUCH a huge time saver. The transcripts make it easy for me to run keyword searches to find the documents I should focus on without billing for useless hours. I have recommended Rev to several colleagues and will absolutely continue to use it in the future. I've also had the opportunity to provide input to the Rev team who seem genuinely invested in creating and maintaining helpful products.”
-Megan W.
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-Megan W.
Paralegal/Litigation Specialist
-Megan W.
Paralegal/Litigation Specialist
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Ease of use, and the alternative summaries I can have it run from my transcript. It helps me recall the conversation, the action that I need to take or directives I need to give to others, it can provide me with key points I need to use on direct examination of witnesses and cross examination of witnesses. it also allows me to get assistants up to speed on something I've covered with a client.
-Shelly T.
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-Shelly T.
Attorney
-Shelly T.
Attorney
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“I have to watch hours of police body cam for my job. The transcription software can help to drastically reduce the amount of time sifting for the "needle in the haystack."
-Anonymous
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-Anonymous
Attorney
-Anonymous
Attorney
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“Rev gives accurate transcriptions in a very quick amount of time. We use it almost daily at our firm.”
-Lillian W.
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-Lillian W.
Intake Paralegal
-Lillian W.
Intake Paralegal
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“Speedy, easy, very intuitive, lots of features”
-Anonymous
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-Anonymous
Mid-Size Law Firm
-Anonymous
Mid-Size Law Firm
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“REV is incredibly easy to use and offers excellent customer service. The platform is user-friendly, and any time I’ve needed help, their team has been responsive and supportive. Highly recommend!”
-Anonymous
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-Anonymous
Legal Services
-Anonymous
Legal Services
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“Rev removes a solid 50 hours of work for us here at our Forensic Psychology Office. We utilize it for our dictations and for sending off to our typist. We typically dictate reports and then our typist would attempt to write it out, but with Rev the work load is reduced significantly. It has helped tremendously with various lawyers, courts, and judges who request immediate reports and now we are able to confidently provide these reports in a much more efficacious and timely manner”
-John C.
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-John C.
Psychologist
-John C.
Psychologist
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“It is easy to log into the website and navigation is a breeze. Upload of documents is easy and the processing for a transcript is flawless and fast.”
-Hans-Peter V.
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-Hans-Peter V.
eDiscovery Manager & Litigation Paralegal
-Hans-Peter V.
eDiscovery Manager & Litigation Paralegal

Check Accuracy Off Your To-Do List

Still not convinced? Try Rev for free to see what we can do, or fill out the form above to speak with a Rev expert and get your questions answered. No matter if you’re a court reporter, legal professional, or an educator, we’re here to help.